Agenda, decisions and draft minutes
PDF 194 KBVenue: County Hall, The Rhadyr, Usk, NP15 1GA
Contact: Democratic Services
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Future Monmouthshire Purpose: To commission the undertaking of a strategic programme of ‘whole-authority’ work called ‘Future Monmouthshire’. Future Monmouthshire aims to pose a set of questions about our core purpose, relationships with communities, citizens and stakeholders and our appetite for economic growth and local prosperity – as we move further forward into a changing public sector landscape. Future Monmouthshire will see the development of a new operating model for the Council in order to equip it to meet its goals amidst increasing change and uncertainty. The new operating model will have a clear purpose: to create the capacity and foresight to develop solutions to some of the county’s biggest challenges, ensuring that our Council understands the shifting needs and priorities of communities, positioning itself as an enabler in bringing them about Author: Will McLean Contact Details: willmclean@monmouthshire.gov.uk Decision: In light of the significant pressures and challenges facing the Council – economic social, environmental and demographic - ‘business as usual’ - is not a sustainable or viable mode of operation. In-building a ‘fitness for the future’ approach, we resolved:
· To support the development of a new framework ‘Future Monmouthshire’ to determine the future scope of Monmouthshire County Council as a public service body.
· To commence internal research and development to gauge the minimum viable size for our council in the future, creating a blueprint for a new organisational cost structure.
· To create a small team of officers, drawn from across the organisation, to develop further the operating model that will support future function.
· To enter into an Academic Partnership with Cardiff University, in order to ensure the process is supported by rigorous research and best practice insights and provides a means of recording, testing and prototyping the progress made.
· To build upon this partnership through creating a ‘Commission for Future Monmouthshire’, including representatives of the University, business and community sectors, staff and members.
· To establish a budget of up to £250,000 drawn from the Invest to Redesign and Priority Investment reserve subject to the 2015/16 outturn position to support the team, programme of work and specific activities necessary in delivering the financial and wider returns on investment required. |
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Budget Mandate 2016/17 - Preparedness Assessment
Purpose: The purpose of this report is to provide Cabinet with an assessment on the preparedness of services to deliver the 2016/17 budget mandates. Author: Will McLean Contact: willmclean@monmouthshire.gov.uk Additional documents: Decision: We resolved:
(i) to receive the report setting out the preparedness of services to deliver the 2016/17 budget mandates.
(ii) to note the areas of potential risk and that these will be subject to intervention by senior managers to mitigate the risk and progress captured in future reports that will be presented in line with the financial monitoring timetable. |
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Purpose: As a result of the 21st Schools programme build of a new Raglan VC school, to declare the junior building of the former Raglan VC surplus to the requirements of the Directorate for Children & Young People and therefore, transfer the management of the building and land to the Estates and Sustainability team in the Enterprise directorate. Author: Cath Sheen Contact Details: cathsheen@monmouthshire.gov.uk
Additional documents: Decision: We resolved that:
(i) the junior building of the former Raglan VC Primary School is declared surplus to the requirements of the Children and Young People Directorate and that Management responsibility for the land is transferred to the Estates & Sustainability team in accordance with the authority’s Disposal Policy.
(ii) should management of the building transfer to the Raglan Village Hall Association, that a report on this will be made to Cabinet before-hand. In the event that this arrangement does not go ahead and the building is sold for best market value.
(iii) a progress report be presented to Cabinet one year from now and that this matter be added to the Cabinet Forward Work Planner. |
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Gilwern S106 funding
Purpose: To decide on the allocation of grants to specific projects from the Section 106 funding available in Gilwern in 2016/17. Author: Mike Moran Contact details: mikemoran@monmouthshire.gov.uk Decision: We resolved that the projects set out below be approved, with the schemes not emboldened being carried out when the remaining funding is received:
Project Amount Gilwern S106 Funding £ 03 Upgrading of canal towpath in Gilwern 18,000.00 04 Extension/improvement of Gilwern Scooter Park 21,555.00 05 Install fitness equipment at Gilwern Playing Field 7,065.00 06 Construct petanque terrain in Gilwern 3,960.00 07 New central heating system – Gilwern Community Centre 11,475.00 08 Heaven Scent Garden/Learning Zone, Ty Mawr 12,000.00 09 Clydach Playing Field Spectator Barrier 5,940.00 10 Gilwern OEC – toilets/kitchen/glazing 56,802.00 11 Upgrade Gilwern bowling green/pavilion 26,751.00 12 Gilwern Playing Field Improvements 34,391.00 13 Clydach – additional junior playing pitches 53,000.00 14 Incredible Edibles Llanelly Hill food project 1,215.00 15 Llanelly Hill Welfare Hall car park 22,441.00 Unallocated Balance 33,398.00
Total 307,993.00
Grant offers to be made to each of the successful applicants subject to the standard terms and conditions of grant set out in Appendix Ato the report and subject to each applicant providing evidence of their security of tenure for an unexpired period of at least ten years, prior to the payment of any grant monies. |
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Church Road Caldicot S106 Funding Purpose: To decide on the use of Section 106 balances available from the Church Road Caldicot Section 106 Agreement dated 4th April 2012 with Harvington Properties Limited and Taylor Wimpey UK Ltd. Author: Mike Moran Contact Details: mikemoran@monmouthshire.gov.uk Additional documents: Decision: We recommended to Council that:
(i) a capital budget of £91,788 be created in 2016/17 to carry out the projects set out below and that this is funded from a corresponding contribution from the Section 106 balances held by the County Council in respect of the Church Road site in Caldicot.
(ii) the Section 106 balance of £91,788 from the Church Road, Caldicot Section 106 Agreement be utilised to carry out upgrading and improvement works to the play areas at Caldicot Castle and Cas Troggy. |
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Funding to Caldicot Town Team - Caldicot Goes Pop
Purpose: To seek approval to release £4,446 of s106 contributions received from ASDA to support the Caldicot Town Team’s business case to create a ‘pop up shop’ unit in the town centre, enabling potential business start-ups to run a test trading retail unit or an event in a prominent location. Author: Judith Langdon Contact details: judithlangdon@monmouthshire.gov.uk Additional documents: Decision: We resolved to release £4,446 of s106 contributions, received from ASDA, to support the Caldicot Town Team’s business case to create a ‘pop up shop’ unit in the town centre. |
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Funding to Caldicot Town Team - Caldicot Market
Purpose: To seek approval to release £8097.50 of s106 contributions received from ASDA, to support the Caldicot Town Team’s business case to expand specialist markets in the town to become regular monthly events. Author: Judith Langdon Contact details: judithlangdon@monmouthshire.gov.uk Additional documents: Decision: We resolved to release £8097.50 of s106 contributions, received from ASDA, to support the Caldicot Town Team’s business case to expand specialist markets in the town to become regular monthly events. |
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Welsh Church Fund Working Group
Purpose: The purpose of this report is to make recommendations to Cabinet on the Schedule of Applications for the Welsh Church Fund Working Group meeting 5 of the 2015/16 financial year held on the 10th March 2016 and confirm acceptance of the Welsh Church Fund Principles, Policy Considerations and Grant Allocation Criteria for 2016/17 Author: David Jarrett Contact Details: davejarrett@monmouthshire.gov.uk
Additional documents:
Decision: We resolved that the grants be awarded as per the schedule of applications and confirmed acceptance of the Welsh Church Fund Principles, Policy Considerations and Grant Allocation Criteria for 2016/17. |
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Purpose: To propose changes to the officer leadership structure of the Council. Author: Paul Matthews Contact Details: paulmatthews@monmouthshire.gov.uk Additional documents: Decision: We resolved:
(i) to agreed the changes set out in the body of the report and captured more fully at Appendix 1.
(ii) to authorise the Chief Executive to proceed with management action necessary to give effect to these changes in keeping with approved Council employment policies.
(iii) to authorise the Chief Executive licence to make some modest alignment changes to recognise the good points that have been raised by colleagues, which improve the resilience of the structure at no additional cost.
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