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Agenda and decisions

Venue: Steve Greenslade Room, County Hall, Usk

Contact: Democratic Services 

Note: You can view this meeting online at the following link: https://join-emea.broadcast.skype.com/monmouthshire.gov.uk/b2c5bde09a154d3f98004b0141d6f6d5 

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest

3.

To consider the following reports (Copies attached):

3a

TWR MIHANGEL SECTION 106 FUNDING, LLANVIHANGEL CRUCORNEY pdf icon PDF 78 KB

Wards/Divisions Affected: Crucorney

 

Purpose: To seek member approval to utilise Section 106 off-site balances from the development at Twr Mihangel, Llanvihangel Crucorney and to include this funding in the capital budget for 2018/19.

 

Author: Mike Moran, Community Infrastructure Coordinator

 

Contact Details: mikemoran@monmouthshire.gov.uk

Additional documents:

Decision:

That a capital budget of £3,749 be created in 2018/19 to part fund the following project and that this is funded from a corresponding contribution from the Section 106 balances held by the County Council in respect of the development at Twr Mihangel, Llanvihangel Crucorney.

 

That a grant in this amount is allocated to the Crucorney Community Council to improve and provide further equipment at the play area adjoining Pandy Village Hall.

 

That the further contributions from this development be included in the capital budget as and when they are received without further reference back to Cabinet, to be used towards the play area project and/or to other recreational projects identified in the area of benefit.

3b

SECTION 106 OFFSITE PLAY CONTRIBUTIONS: Funding of Play Area Improvement Works pdf icon PDF 86 KB

Division/Wards Affected: Llanfoist and Abergavenny

 

Purpose: To seek member approval to utilise Section 106 off-site monies allocated for off-site play area improvements in the Abergavenny area.

 

Author: Nigel Leaworthy, Commercial and Operations Manager

 

Contact Details: nigelleaworthy@monmouthshire.gov.uk

Additional documents:

Decision:

That a capital budget of £35,000 be created in 2018/19 to carry out upgrading and improvement works to play areas in Llanfoist and Abergavenny and that this is funded from a corresponding contribution from the Section 106 balances held by the County Council in respect of the Gavenny Gate development (Finance Code N581).

3c

LOCAL GOVERNMENT REFORM: GREEN PAPER CONSULTATION pdf icon PDF 126 KB

Division/Wards Affected: All

 

Purpose: To provide Cabinet with the opportunity to debate the Welsh Government’s Green Paper ‘‘Strengthening Local Government: Delivering for People’

 

To seek views of Cabinet on a draft response to be submitted on behalf of the Council as there is no opportunity for a full council debate prior to the consultation closing on 12th June.

 

Author: Matthew Gatehouse, Head of Policy and Governance

 

Contact Details: matthewgatehouse@monmouthshire.gov.uk

 

Decision:

That Cabinet considered the draft response, attached as appendix one, and suggest additions or deletions where consensus can be reached.

 

Subject to amendments agreed during the meeting, to endorse a draft response to the consultation be submitted on behalf of the council by the deadline.

 

3d

TRANSFER OF THE ASSESSMENT FOR FREE SCHOOL MEALS TO SHARED BENEFIT SERVICE. pdf icon PDF 90 KB

Division/Wards Affected: All

 

Purpose: This report proposes the transfer for the assessment of free school meals (FSM) to the shared benefit service operated by Torfaen County Borough Council for a two-year trial.  

 

Author: Nikki Wellington

 

Contact Details: Nicolawellington@monmouthshire.gov.uk

Additional documents:

Decision:

To agree the proposal to transfer the assessment of FSM to the shared benefit service for a two year period from 1st September 2018.

 

To agree the cost of this is £15,500 per annum, this will be paid to Torfaen County Borough Council for the provision of this service. This will be funded by an existing vacancy.

3e

CORPORATE PARENTING STRATEGY pdf icon PDF 72 KB

Division/Wards Affected: All

 

Purpose: This report seeks approval for the revised Corporate Parenting Strategy and Action Plan 2018 – 2021.

 

Author: Jane Rodgers, Head of Children’s Services

 

Contact Details: janerodgers@monmouthshire.gov.uk

Additional documents:

Decision:

That Cabinet note the content and intentions of the corporate strategy and action plan.

 

That Cabinet note the membership and Terms of Reference for the Corporate Parenting Panel.

 

That Cabinet consider the implications for all elected members and the wider council.

3f

REVENUE & CAPITAL MONITORING 2017/18 OUTTURN STATEMENT pdf icon PDF 428 KB

Division/Wards Affected: All

 

Purpose: The purpose of this report is to provide Members with information on the revenue and capital outturn position of the Authority at the end of reporting period 3 which represents the financial outturn position for the 2017/18 financial year.

 

This report will also be considered by Select Committees as part of their responsibility to:

 

      assess whether effective budget monitoring is taking place,

      monitor the extent to which budgets are spent in accordance with agreed budget and policy framework,

      challenge the reasonableness of projected over or underspends, and

      monitor the achievement of predicted efficiency gains or progress in relation to savings proposals.

 

 

Author: Mark Howcroft – Assistant Head of Finance

Dave Jarrett – Senior Accountant Business Support

 

Contact Details: markhowcroft@monmouthshire.gov.uk; davejarrett@monmouthshire.gov.uk

 

Decision:

That Members consider a net revenue outturn unspend of £653,000, an improvement of £694,000 on period 2 (month 7) outturn predictions.

 

That Members consider a capital outturn spend of £46.8 million against a revised budget of £47.2 million, after proposed slippage of £11.8 million, resulting in a net underspend of £395k.

 

That Members consider the use of reserves proposed in para 3.7.1,

 

That Cabinet supports the apportionment of general underspend in supplementing reserve levels as described in para 3.7.3 below, i.e.:

Priority Investment Fund £155k

Capital Receipts Generation Reserve £50k

Balance Invest to Redesign Reserve £448k

Total £653k

 

That Members note that the low level of earmarked reserves will notably reduce the flexibility the Council has in meeting the challenges of scare resources going forward.

 

That Members note the extent of movements in individual school balances placing emphasis on schools to review the extent that recovery plans can be delivered over shortened timescales, and appreciates a net use of balances of only £94k instead of the original budgeted intention of schools to draw on balances by £877k.

3g

WELSH CHURCH FUND WORKING GROUP pdf icon PDF 58 KB

Division/Wards Affected: All

 

Purpose: The purpose of this report is to make recommendations to Cabinet on the Schedule of Applications for the Welsh Church Fund Working Group meeting 1 of the 2018/19 financial year held on the 19th April 2018.

 

The scheduled meeting 2 was cancelled

 

Author: David Jarrett – Senior Accountant – Central Finance Business Support

 

Contact Details: davejarrett@monmouthshire.gov.uk

 

Additional documents:

Decision:

That grants be awarded as per the schedule of applications.

3h

ALTERNATIVE DELIVERY MODEL - PROGRESSION pdf icon PDF 185 KB

Division/Wards Affected: All

 

Purpose: To set out progress to date on the establishment of the ADM for Tourism, Leisure, Culture and Youth services further to Cabinet approval on 29 January 2018 and to describe the process stages that require completion ahead of final Council approval, setting out the opportunities for informing, shaping and developing the arrangements and agreements – ahead of enactment of the model.

 

Author: Peter Davies, Chief Officer, Resources; Cath Fallon, Head of Enterprise and Community Development

 

Contact Details: peterdavies@monmouthshire.gov.uk; cathfallon@monmouthshire.gov.uk

 

 

Additional documents:

Decision:

To establish the ‘lead’ Council team and identify the resources required to support the process e.g. legal advice, etc.

To approve funding of £30,000 for Council’s costs from the priority investment reserve to support the process for the Council.

 

To establish the interim ADM Lead Team.

 

To note the current draft Heads of Terms agreement as an illustration of the

‘Management Agreement’ and approve the development of the additional documents required to underpin the process and continue the development of the necessary agreements e.g. Draft Articles of Association for Teckal and Charity, Governance and Membership of Teckal and Charity Boards etc.

 

To enact Shadow Company Boards recruitment and operation in line with Audit Committee governance recommendations. Shadow structures to remain internal advisory bodies until such time as the Council approves the decision to enact company operation.

 

To approve the submission of legal incorporation documents in order to secure trading names, website, domains, etc. Companies to be established as shell companies at this stage and will therefore will remain dormant until such time that the Council makes the decision to enact company operation.

 

To prescribe the ADM as an ‘admitted body’ to the Gwent Pension Scheme.

 

To agree to commence the TUPE consultation for staff during the summer recess. The process will continue until the enactment of the companies.

3i

PARK STREET SCHOOL, ABERGAVENNY - PROPOSED LEASE pdf icon PDF 129 KB

Division/Wards Affected: Grofield, Abergavenny

 

Purpose: To consider the granting of a 25 year Lease to Abergavenny Community Trust (ACT) who deliver a community hub service from the former Park Street School.

 

Author: Nicola Howells – Estates Surveyor Monmouthshire County Council

 

 

Contact Details: nicolahowells@monmouthshire.gov.uk

 

Additional documents:

Decision:

To grant a 25 year lease of the former Park Street school to Abergavenny Community Trust.

 

To grant a 3 year lease on the former Park Street school car park to Abergavenny Community Trust.

 

To Delegate authority to the Head of Commercial and Integrated Landlord Services to agree lease terms.

4.

KERBCRAFT UPDATE AND INDEPENDENT REPORT FEEDBACK pdf icon PDF 172 KB

Wards/Divisions affected: All

 

Purpose: This report provides an update on the performance of the kerbcraft scheme as required in the action plan adopted by Council on the 20th March 2017. It also summarises the findings of an independent report commissioned into the findings of the WAO report into the kerbcraft scheme reported to Council on the 20th March 2017.

 

Author: Roger Hoggins, Head of Operations

 

Email: rogerhoggins@monmouthshire.gov.uk

 

Additional documents:

Decision:

That Cabinet receive the latest performance report (as previously submitted to CYP select committee on the 17th May 2018) and confirm that future performance reports be presented solely to CYP select committee.

 

That members receive a confidential summary of the independent report into various aspects of the WAO investigation into kerbcraft (reported to Council in March 2017) and the recommendations arising from the independent investigation.