Agenda item

Members were required to consider two applications for dispensations:

1. An application for a dispensation to speak and vote by Cllr Stallard of Rogiet

Community Council.

2. An application for a dispensation to speak and vote by Cllr Oliver of Rogiet

Community Council.

We welcomed Maureen Williams, the Clerk to Rogiet Community Council, who was in attendance to respond to Member concerns.

The Monitoring Officer advised that in order for Rogiet Community Council to increase its number of elected members it wants to co-opt a further 2 members onto the council to ensure it has some margin of error when a member is absent.

Both Councillor Robert Stallard, and Councillor Susan Oliver of Rogiet Community Council’s had submitted applications to speak and vote at a meeting of the community council on 4th October 2017 when the co-option of their spouses onto the community council would be considered.  Rogiet Community Council should have 11 elected members: it currently has only 4 members and in order to increase the number of members on the council, the council wants to co-opt two further members onto the council.

During discussion the following points were raised:

·         Having spouses or partners on the board could be viewed as manipulative.  In turn, this could damage public confidence and give rise to questions, particularly as the role of the community council is to make decisions on behalf of residents, and could be seen as an unfair advantage.

·         Members questioned why the interested parties had not put themselves forward at the recent election.  It was questioned if there had been a reason that people were discouraged from applying, and suggested that this could discourage further.

·         We were assured that Community Council did not receive payment and the role was voluntary.

·         To be fair and democratic the status of the co-opted members should be reflected in the minutes of the meeting.

·         It was understood that due to lack of members the Community Council had not met since July 2017, and the meeting in September had been cancelled

·         When the meeting is advertised the names of the co-opted members are publicised.

The Committee resolved to grant dispensations, to both Councillor Stallard and Councillor Oliver, to participate but note vote at the meeting of Rogiet Community Council on 4^th October, and agreed to grant the dispensation on the grounds of:

(i) where the member asks the Standards Committee to determine that it appears to the committee to be in the interests of the inhabitants of the area of the Authority that the disability should be removed as possible grounds to grant dispensation. Further Standards Committee members may also consider paragraph, and

(j) where it appears to the Standards Committee to be otherwise appropriate to grant a dispensation to be a potential ground to consider a dispensation.

Standards Committee did not grant the dispensation in relation to paragraph (d) where the nature of the member’s interest is such that the member’s participation in the business to which the interest relates would not damage public confidence in the conduct of the relevant authority’s business as there were concerns surrounding public confidence.

The application for dispensation form highlights paragraphs (d) -