Agenda item

Cyd-destun:

Rhoi gwybodaeth ar ragolwg sefyllfa alldro refeniw'r Awdurdod ar ddiwedd cyfnod 1 sy'n cynrychioli gwybodaeth ariannol mis 2 blwyddyn ariannol 2016/17.

Argymhellion a gynigir i'r Cabinet:

(i)            Bod y Cabinet yn nodi maint y rhagolwg o orwariant refeniw yng nghyfnod 1 o £1.37 miliwn.

(ii)           Bod y Cabinet yn gofyn i Brif Swyddogion  roi gwybodaeth ar sut y deuir â’r sefyllfa gorwariant yn ôl o fewn y gyllideb, yn cynnwys cynlluniau amgen i sicrhau'r £301,000 o arbedion gorfodol yr adroddwyd na fedrid eu cyflawni yn yr adroddiad monitro nesaf.

(iii)         Bod y Cabinet yn gofyn i Gyfarwyddwyr adolygu lefelau gorwariant a thanwariant ac ailddyrannu cyllidebau i ostwng maint sefyllfaoedd gwneud iawn sydd angen eu hadrodd cyn adroddiadau mis 6.

(iv)         Bod y Cabinet yn gwerthfawrogi maint y defnydd a ragwelir o gronfeydd cadw ysgolion a'r disgwyliad y bydd 13 ysgol mewn sefyllfa diffyg erbyn diwedd 2016-17.

(v)           Bod y Cabinet yn ystyried y monitro cyfalaf sydd ond yn dangos amrywiad bach i'r gyllideb fel canlyniad i gymeradwyaeth ddiweddar y Cabinet a'r Cyngor ar D? Caerwent.

(vi)         Bod y Cabinet yn cydnabod y risg sy'n gysylltiedig gyda gorfod dibynnu ar ddefnyddio derbyniadau cyfalaf yn y flwyddyn a ragwelir a'r potensial i hyn gael pwysau sylweddol ar refeniw os oes oedi gyda derbyniadau ac y gall fod angen benthyca dros dro.

Craffuaelodau:

·        Mewn ymateb i faterion a godwyd yng nghyswllt cyllideb ddiffyg 13 o ysgolion Sir Fynwy, nodwyd bod gan 6 o'r 13 ysgol gyllideb ddiffyg o lai na £20,000. Ystyriwyd y dylid cyflwyno adroddiad ar wahân i gyfarfod o'r Pwyllgor Dethol yn y dyfodol yn amlinellu'r ysgolion â chyllideb ddiffyg a manylion eu cynlluniau adferiad.

·        Mae angen cynyddu'r gyllideb Diogelu Plant a Plant sy'n Derbyn Gofal gan ei bod yn tueddu i fod mewn diffyg parhaus oherwydd natur amrywiol a chyfnewidiol y gwasanaeth. Fodd bynnag, nodwyd fod y gwasanaeth yn dal i gael ei ddarparu'n effeithiol er bod y gyllideb wedi gostwng y gwasanaeth. Bu'r cynllun comisiynu yn ei le ers mis Gorffennaf 206 ac mae angen amser i ymsefydlu. Bydd gennym maes o law well dealltwriaeth o'r cyllid sydd ei angen ar gyfer y gwasanaeth.

·        Mewn ymateb i gwestiwn gan Aelod o'r Pwyllgor Dethol am gyllidebau ysgolion a'u cynlluniau adfer, nodwyd fod gweithio partneriaeth rhwng adrannau yn opsiwn ar gyfer dynodi cyllid. Sefydlir cynllun adferiad tair blynedd ar gyfer ysgol gyda chyllideb ddiffyg. Edrychir ar ostwng staff asiantaeth. Hefyd, mae cynllun gwella llys yn ei le ar gyfer dynodi ffyrdd o weithio'n fwy effeithol gyda llysoedd a dynodi ffyrdd o ostwng costau cyfreithiol.

·        Nodwyd fod rhai athrawon cyflenwi ar y gyflogres a'n bod yn annog ysgolion i ddefnyddio'r cyflenwr a ffafrir gan yr Awdurdod.

·        Gofynnwyd i'r Rheolwr Gwasanaeth Ieuenctid os bu effaith niweidiol ar y Gwasanaeth Ieuenctid oherwydd bod staff wedi ymwneud â gwaith cynhyrchu incwm y gofynnodd yr Awdurdod amdano. Dywedodd y Rheolwr Gwasanaeth Ieuenctid y cafodd y baich ariannol ei godi am y flwyddyn ariannol hon. Mae'r gwasanaeth mewn cynllun adfer ac mae hyn i lawr erbyn hyn i ddiffyg o £130,000 gyda chwtogi da yn cael ei wneud ar y diffyg. Ni fu unrhyw effaith ar ddarpariaeth gwasanaeth a gwneir gwaith yng nghyswllt y Model Darpariaeth Amgen.

·        Byddai'r Rheolwr Cyllid yn anfon e-bost at Aelodau'r Pwyllgor Dethol gyda gwybodaeth am falansau ysgolion fel yr amlinellir yn atodiad A yr adroddiad.

Context:

To provide information on the forecast revenue outturn position of the Authority at the end of period 1 which represents month 2 financial information for the 2016/17 financial year. 

Recommendations proposed to Cabinet:

(vii)        That Cabinet notes the extent of forecast revenue overspend at period 1 of £1.37 million.

(viii)       That Cabinet requires Chief Officers to provide information on how the overspend position will be brought back within budget, including alternative plans to deliver the £301,000 mandated savings reported as not achievable in the next monitoring report.

(ix)         That Cabinet requires Directors to review levels of over and underspends and reallocate budgets to reduce the extent of compensatory positions needing to be reported prior to month 6 reporting.

(x)           That Cabinet appreciates the extent of predicted schools reserve usage and the anticipation that 13 schools will be in a deficit position by end of 2016-17.

(xi)         That Cabinet considers the capital monitoring which exhibits only a small variance to budget as a result of recent Cabinet and Council approval on Caerwent House.

(xii)        That Cabinet recognises the risk associated with having to rely on a use of capital receipts in the year anticipated and the potential for this to have significant revenue pressures should receipts be delayed and temporary borrowing be required.

Member scrutiny:

·         In response to issues raised in respect 13 of Monmouthshire’s schools in a deficit budget, it was noted that of the 13 schools, six of them have a deficit budget below £20,000.  It was considered that a separate report should be presented to a future meeting of the Select Committee outlining the schools in a deficit budget and details of their recovery plans.

·         The Safeguarding and Looked After Children’s budget needs to be increased as it tends to be constantly in deficit due to the fluidity and volatility of the service. However, it was noted that whilst the budget has reduced the service is still being provided efficiently.  The commissioning plan has been in place since July 2016 and needs time to ‘bed in’.  In time, we will have a better understanding of the finances required for this service.

·         In response to a Select Committee Member’s question schools budgets and recovery plans, it was noted that partnership working between the departments is an option for identifying funding. For a school with a deficit budget, a three year recovery plan is established.  A reduction in agency staff is being looked at.  Also, a court improvement plan is in place identifying ways of working with courts more efficiently and identifying ways of reducing legal costs.

·         It was noted that some supply teachers are on the payroll and we encourage schools to use the Authority’s preferred supplier.

·         The Youth Service Manager was asked if there has been an adverse impact on the Youth Service because staff have been engaged in the income generation work that the Authority has asked for.  The Youth Service Manager stated that the financial burden has been lifted for this financial year.  The service is in a recovery plan and is now down to £130,000 deficit with good inroads being made into this deficit. There has been no impact on service delivery and work is being undertaken regarding the Alternative Delivery Model.

·         The Finance Manager would email the Select Committee Members with information relating to school balances as outlined in appendix A of the report.