Agenda and minutes

Place Scrutiny Committee - Thursday, 25th May, 2023 10.00 am

Venue: Council Chamber, County Hall, The Rhadyr USK. View directions


No. Item


Election of Chair


Councillor Dymock was nominated by Councillor Davies, seconded by Councillor Lucas.


Appointment of Vice Chair


Councillor Lucas was nominated by Councillor Dymock, seconded by Councillor Davies.


Declarations of Interest


Councillor Dymock declared a personal non-prejudicial interest as the former Cabinet Member for Social Justice and Community Wellbeing, which covered Levelling Up.


Councillor Howells declared a personal non-prejudicial interest as Chair of the Steering Group for the Usk Improvement Plan.


Public Open Forum

Scrutiny Committee Public Open Forum ~ Guidance



Our Scrutiny Committee meetings are live streamed and a link to the live stream will be available on the meeting page of the Monmouthshire County Council website



If you would like to share your thoughts on any proposals being discussed by Scrutiny Committees, you can submit your representation in advance via this form

·      Please share your views by uploading a video or audio file (maximum of 4 minutes) or;

·      Please submit a written representation (via Microsoft Word, maximum of 500 words)


You will need to register for a
My Monmouthshire account in order to submit the representation or use your log in, if you have registered previously.


The deadline for submitting representations to the Council is 5pm three clear working days in advance of the meeting. 


If representations received exceed 30 minutes, a selection of these based on theme will be shared at the Scrutiny Committee meeting.  All representations received will be made available to councillors prior to the meeting.

If you would like to attend one of our meetings to speak under the Public Open Forum at the meeting, you will need to give three working days’ notice by contacting  

The amount of time afforded to each member of the public to speak is at the chair’s discretion, but to enable us to accommodate multiple speakers, we ask that contributions be no longer than 3 minutes. 

If you would like to suggest future topics for scrutiny by one of our Scrutiny Committees, please do so by emailing







Public Spaces Protection Order for Dog Controls pdf icon PDF 127 KB

To scrutinise the latest report before going out to public consultation.

Additional documents:


Paul Griffiths introduced the report. Huw Owen and David Jones answered the members’ questions.


Key points raised by Committee members:


  • Clarifying where and when this PSPO would be enforced, and whether ground staff will receive letters informing them that they’re able to enforce it.
  • Whether dogs will be allowed on multi-use fields for events such as fetes, and asking what steps the Council would take to ensure that all residents are informed of the change.
  • Understanding how exclusion areas will fit with an active travel route such as the links from Caldicot Leisure Centre, and how the areas cordoned off for artificial pitches in the Caldicot proposals will affect families wishing to take their dog to see games.
  • Whether the route from Deepweir towards Denny View can be separated, and noting the need to balance reducing dog fouling with overall well-being, given the possible implication for dog owners exercising along footpaths.
  • Asking how wide the consultation has been and how it would take shape if conducted over the summer.
  • Asking if overflowing dog bins can be addressed, and how people can be made to take responsibility for dog mess.
  • Clarifying whether rural commons, rural footpaths and bridleways will be included, and the definition of a ‘lead’.
  • Understanding exactly what enforcement officers will be able to carry out, and how they would stop someone who has no intention of adhering to the rules, even when confronted on the matter.
  • Whether it would be possible to have clearer graphics, and fewer words, on signs.
  • Asking if a registration number could be sent to an enforcement officer, and if that would count as ‘intelligence’.
  • Clarifying how many officers there would be, and whether they would be mobile across the county.
  • Asking if the Monmouth sports field could be fenced off, or a dog exercising area be provided.
  • Asking whether, in the future, dogs could be registered and their DNA recorded.
  • Noting the need to ensure that the authority knows the June and July dates of the Community Council meetings to ensure that their views are sought.
  • Asking how many fixed penalty notices were issued for dog fouling across the county in the last 12 months.
  • Asking if Cabinet will be encouraged by officers to reflect again on the current fixed penalty level, and whether a fixed penalty notice of £100 will be a sufficient deterrent to make progress.




Chair’s Summary:


Thank you to officers for the report and members for their contributions.


  • Concerns about law-abiding dog owners being negatively affected by the exclusion zones, especially with regard to families wanting to include their dogs on family days, attending fetes and the different events that take place around the county.
  • We need to encourage better dog ownership.
  • How rural commons footpaths and bridleways are incorporated is very important.
  • Overflowing dog bins are a huge concern and we need to raise awareness that if there is a dog bin overflowing residents need to be encouraged to take their waste home.
  • We would welcome more collaborative  ...  view the full minutes text for item 5.


Regeneration priorities and funding pdf icon PDF 155 KB

To scrutinise the priority projects for bids for WG Strategic grant funding to 2024/25.

Additional documents:


Cabinet Member Paul Griffiths introduced the report. Daniel Fordham answered the members’ questions with Paul Griffiths and Mark Hand.


Key points raised by Committee members:


  • Asking if there has been feedback as to why the previous bids last year were unsuccessful
  • Noting the importance of access to toilets for disabled residents, and if a changing space could therefore be incorporated into the former Store 21 building
  • Asking about the resource implications in developing these schemes, and how their cost is being factored in
  • Raising concerns about how long Monnow Street, and therefore its businesses, will be out of action if the bid is improved, and given the engineering required, the overall effect on the town
  • Noting that some Monmouth residents felt let down by not being consulted about the changes to Monnow Street, and the need for members and residents to understand the timescales involved
  • Clarifying the plans for regenerating the rural economy, and asking how smaller towns and hamlets can be reflected in future priorities for funding
  • Asking if the lanes leading from the car park to Monnow Street will be part of this bid


Chair’s Summary:


The committee supports the recommendations. We have heard valid comments about disability-friendly projects and more accessible provisions. There were questions about resource implications, and while this work is about regenerating towns, we can’t neglect our rural economy.



Transforming Chepstow Masterplan pdf icon PDF 160 KB

To scrutinise the Transforming Chepstow Masterplan to inform future regeneration priorities and grant bids.

Additional documents:


Cabinet Member Paul Griffiths introduced the report. Daniel Fordham answered the members’ questions with Paul Griffiths:


Key points raised by the Committee Members


  • Asking how ideas to relieve the traffic volume problem in Chepstow are progressing e.g. the bypass, and what implication bidding for Transforming Town Centres will have for the Transforming Chepstow funding bid?
  • Proposing that consideration needs to be given to car use given the county’s rurality
  • Noting the volume of traffic that comes down Hardwick Hill in Chepstow but doesn’t go into the town centre; that the future of Barclays Bank will be critical, and that despite there being excellent small shops there isn’t a big draw such as a cinema or large market
  • Asking whether the flexi transport idea could include an on-demand minibus, as used in Bristol
  • Noting that Grassroots is restrictive, and therefore flexibility is needed


Chair’s Summary:


Members have raised questions and concerns about traffic issues that need to be resolved around the Chepstow area, in order for the masterplan to be successful. Flexible public transport to allow residents to visit the town centre was stressed, and there were queries regarding funding allocation and whether the bid for the Monmouth project would affect Chepstow being successful.



Place Scrutiny Committee Forward Work Programme and Action List pdf icon PDF 373 KB

Additional documents:




Cabinet and Council Work Planner pdf icon PDF 251 KB




To confirm the minutes of the previous meeting pdf icon PDF 380 KB


The minutes of 19th April 2023 were approved as an accurate record, proposed by Councillor Lucas and seconded by Councillor Davies.


Next Meeting: 6th July 2023


Members agreed that this meeting should be cancelled given that items have moved, if no other business comes forward.