Agenda and minutes

Licensing and Regulatory Sub Committee - Tuesday, 23rd May, 2017 3.00 pm

Venue: The Council Chamber, County Hall, The Rhadyr, Usk, NP15 1GA

Contact: Democratic Services 

No. Item


Declaration of Interests


There were no declarations of Interest made by Members.


Temporary Event Notice, Cwm Cayo Farm, Gwehelog, Usk pdf icon PDF 171 KB

Additional documents:


We received a Temporary Event Notice under the Licensing Act 2003 for a field at Cwm Cayo Farm, Gwehelog, Usk. 


The Chairman welcomed all to the meeting and introduced Members of the Sub Committee, Officers and representatives present. It was recommended that Members consider and determine the application, on the basis of the information provided.


The Principal Licensing Officer presented the key issues, which summarised:


A Temporary Event Notice has been submitted for a field at Cwm Cayo Farm, Gwehelog, Usk by George Thompson of Triplicity Ltd. to Monmouthshire County Council on 15th May 2017.


The notice has been made for the event to start on the 1st June 2017 and end on the 5th June 2017 for the following activities:-


            Sale of Alcohol


            02/06/17 – 12:00hrs – 02:00hrs

            03/06/17 – 10.00hrs – 02:00hrs

            04/06/17 – 10:00hrs – 00:00hrs


            Performance of Music


            02/06/17 – 12:00hrs – 03:00hrs

            03/06/17 – 10:00hrs – 03:00hrs

            04/06/17 – 10:00hrs – 00:00hrs


The premises is an open field set in a rural location 2.5 miles north of Usk.  The event will consist of three small music stages, one bar, art exhibition area, craft workshops, performing arts area, market place, therapy / massage area and food stalls.  The general age of attendees to the events is varied and ranges between 18 and 60.  Parents are permitted to bring their children. There are policies in place for this and usually child numbers are small.


The applicant states that the event is to be run in accordance with a detailed Event Management Plan (EMP), Event Safety Risk Assessment (ESRA), Triplicity Noise Management Plan (NMP) and Triplicity Noise Survey with sound check map.


The applicant has a statutory duty to send copies of the Temporary Event Notice to Heddlu Gwent Police and Environmental Health 10 working days prior to the event.  The Police and Environmental Health are able to object to the notice within three working days from the following day the notice was received.  No other party is able to make a representation on a Temporary Event Notice.  The notice was submitted on line and as such the Licensing Section forwarded the notice to the statutory consultees.


An objection to the notice was received from the Environmental Health Officer which stated that the event would undermine the prevention of public nuisance. The applicant had responded to the objection stating that he would be willing to comply with the restrictions set.  Further correspondence ensued between the Environmental Health Officer and the applicant. 


However, it was noted that the crucial factor in this application from an Environmental Health and noise control perspective are the finish times.  Also, that the location is extremely rural in nature so the later into the night the event goes, the quieter the background levels will become and therefore the more difficult it would be for the applicant to adhere to the noise levels set in the guidance issued.


The Environmental Health Officer was content for the music to finish at midnight and  ...  view the full minutes text for item 2.