Agenda and decisions

Individual Cabinet Member Decisions - Wednesday, 8th March, 2017 5.00 pm

Contact: Democratic Services

Items
No.	Item
1.	DIRECT CARE LEADERSHIP ARRANGEMENTS PDF 166 KB COUNTY COUNCILLOR: G Burrows AUTHOR: Colin Richings – Integrated Services Manager, Abergavenny / Bryn-y-Cwm CONTACT DETAILS: Tel: 01291 638921 07786 702753 E Mail: colinrichings@monmouthshire.gov.uk Additional documents: 1a. Copy of 170120 - Direct Care Leadership Arrangements. Appendix 1 Direct Care Operational Structure , item 1. PDF 220 KB 1b. 170120 - Future Generations Form - Direct Care Leadership Restructure - Single Member Decision , item 1. PDF 289 KB Decision: The Cabinet member for Social Care and Health approved the structure detailed in Appendix 1 [changes highlighted in light blue] in support of the structure detailed in Appendix 2.
2.	MAKING OF PUBLIC SPACES PROTECTION ORDERS (PSPO) TO TACKLE ANTI-SOCIAL BEHAVIOUR (ASB) PDF 622 KB COUNTY COUNCILLOR: G Burrows AUTHOR: Nicola Bowen, Strategic Adviser, Strategic Partnership Team CONTACT DETAILS: Tel: 01633 644247 E Mail: NicolaBowen@Monmouthshire.gov.uk Additional documents: 2a. Addition to Appendix D , item 2. PDF 457 KB 2b. PSPO Future Generations Evaluation , item 2. PDF 251 KB Decision: To approve the making of Public Spaces Protection Orders in respect of Fairfield Car Park and the Skate Park in Abergavenny, Monmouthshire.
3.	ACCOUNTS PAYABLE STRATEGY - FURTHER AUTOMATION OF THE PROCEDURE TO PROCESS PAYMENTS. PDF 288 KB COUNTY COUNCILLODR: P Hobson CONTACT DETAILS: Tel: 01633 644282 E-mail: Lisawidenham@monmouthshire.gov.uk Tel: 01633 644592 E-mail: Ruthdonovan@monmouthshire.gov.uk Additional documents: 3a. Appendix A Proposed AP Strategy Final , item 3. PDF 190 KB 3b. Appendix B AP Service Developement Timeline Final , item 3. PDF 301 KB 3c. Appendix C Accounts Payable Strategy Options Available Final , item 3. PDF 314 KB 3d. Appendix D Future Generations Evaluation Form AP Strategy , item 3. PDF 236 KB Decision: That the proposed Accounts Payable Strategy detailed in Appendix A be agreed. That the Proactis software is implemented and funded by a one off investment of £22,500. That the annual transaction costs associated with Proactis is funded by holding open a vacancy of 1 FTE Financial System Support Officer. To be reviewed after a period of 3 years on the renewal of the contract. That the Basware EProcurement software is implemented and funded by a one off investment of £24,000 That the funding sources identified are carried forward over year end to enable the project to be completed as planned. AMENDMENT: CLLR MURPHY SIGNED AS CABINET MEMBER RESPONSIBLE
4.	ADULT SOCIAL CARE ASSISTED TRANSPORT POLICY PDF 141 KB COUNTY COUNCILLOR: P Murphy AUTHOR: Clare Morgan, Service Manager All Age Disability and Mental Health CONTACT DETAILS: Tel: 07770 838419 E-mail: claremorgan@monmouthshire.gov.uk Additional documents: 4a. Transport policy , item 4. PDF 198 KB 4b. 161207 Future Generations Evaluation Final Form - tranport policy , item 4. PDF 312 KB Decision: Members considered and agreed to the implementation of the attached policy
5.	HOMELESS PREVENTION RESERVE FUND PDF 258 KB COUNTY COUNCILLOR: P Murphy AUTHOR: Ian Bakewell, Housing & Communities Manager CONTACT DETAILS: E-mail: ianbakewell@monmouthshire.gov.uk Telephone: 01633 644479 Decision: Agreed to establish a Homeless Prevention Reserve Fund.
6.	APPROPRIATION OF LAND AT ROCKFIELD FARM, UNDY PDF 21 KB COUNTY COUNCILLOR: P Murphy AUTHOR: Gareth King MRICS - Management Surveyor CONTACT DETAILS: Tel: 01633 748 331 E-mail: garethking@monmouthshire.gov.uk Additional documents: 6a. Future Generations Evaluation Form Appropriation , item 6. PDF 228 KB 6b. Location Plan , item 6. PDF 102 KB Decision: That it be resolved that the land at Rockfield Farm, Undy (as shown edged red on the plan) be appropriated for Planning purposes pursuant to Section 122 of the Local Government Act 1972.
7.	HOUSING ENFORCEMENT - HOUSING ACT 2004 (PARTS 1 & 2) AND HOUSING (WALES) ACT 2014 (PART 1 PDF 174 KB COUNTY COUNCILLOR: P Fox AUTHOR: Huw Owen, Principal EHO David Jones, Head of Public Protection CONTACT DETAILS: TELEPHONE 01873 735433 huwowen@monmouthshire.gov.uk davidhjones@monmouthshire.gov.uk Additional documents: 7a. Appendix 1 Policy for the Licensing of HMOs February 2017 , item 7. PDF 313 KB 7b. Appendix 2. Charges and Fees Housing Act 2004 , item 7. PDF 181 KB 7c. Appendix 3. Rent Smart Wales , item 7. PDF 216 KB 7d. Appendix 4. Future Generations Evaluation Form , item 7. PDF 272 KB 7e. Background paper. Cabinet Report 2007 , item 7. PDF 143 KB Decision: Agreed the proposed changes to the policy for the licensing of Houses in Multiple Occupation and adopt the revised ‘Policy for the Licensing of Houses in Multiple Occupation’, dated February 2017, as set out in Appendix 1. Agreed the schedule of proposed fees set out in Appendix 2 relating to taking certain types of housing related enforcement action and the licensing of Houses in Multiple Occupation under the provisions of the Housing Act 2004 (Parts 1 & 2), subject to member review as part of the annual revision of fees and charges. Noted the role of the Authority in the implementation and enforcement of the Rent Smart Wales requirements of the Housing (Wales) Act 2014 Part 1, as set out in Appendix 3.
8.	FUTURE MONMOUTHSHIRE/MONMOUTHSHIRE MUSEUMS: CENTRALISATION OF STAFFING STRUCTURE PDF 602 KB COUNTY COUNCILLOR: P Murphy AUTHOR: Cath Fallon – Head of Economy and Innovation CONTACT DETAILS: E-mail: Cathfallon@monmouthshire.gov.uk Tel: 01633 748316/ 07557 190969 Decision: Approved the implementation of a new centralised senior team structure (detailed in Appendix Two) and the Job Descriptions (Appendix Three).
9.	INCREASE THE RECRUITMENT AND RETENTION OF FOSTER CARERS BY MONMOUTHSHIRE COUNTY COUNCIL CHILDREN'S SERVICES PDF 467 KB COUNTY COUNCILLOR: G Burrows AUTHOR: Jane Rodgers, Head of Children’s Services CONTACT DETAILS: Tel: 01633 644054 E-mail: JaneRodgers@Monmouthshire.gov.uk Decision: That Cabinet Member endorsed the approach contained within the report and that:  The payment of fostering allowances is simplified by using consolidated rates so that annual one off payments are included in the weekly allowance, thus reducing bureaucracy  A minimum fee of £50 per week is paid to new Generic foster carers so that Monmouthshire County Council payments come closer to other Gwent authorities  Monmouthshire County Council invests in a marketing campaign to attract new foster carers  Monmouthshire County Council fully participates in projects to develop a regional approach to fostering services across Gwent and within the context of the National Fostering Framework for Wales.
10.	DISPOSAL OF LAND ADJACENT TO 'THE STUDIO', GARDEN CITY WAY, CHEPSTOW FOR LESS THAN BEST CONSIDERATION TO ENABLE AFFORDABLE HOUSING TO BE DEVELOPED. PDF 155 KB COUNTY COUNCILLOR: P Murphy AUTHOR: Ben Winstanley – Estates Manager Ben Thorpe – Graduate Estate Surveyor CONTACT DETAILS: Tel: 01633 644965 or 01633 644964 E-mail: benwinstanley@monmouthshire.gov.uk or benthorpe@monmouthshire.gov.uk Additional documents: 10a. Future Generations Evaluation Form Nov15 v6 , item 10. PDF 373 KB 10b. Garden City Way Plan , item 10. PDF 66 KB Decision: That land forming parts of the Land Registry title numbers P40872 and P43276 be disposed of to Melin Homes. That a covenant is placed on the land restricting its use to providing access for affordable housing
11.	AMENDMENTS TO THE CEMETERIES PRICING POLICIES PDF 291 KB COUNTY COUNCILLOR: P Murphy AUTHOR: Debra Hill-Howells Head of Community Delivery Tel: 01633 644281 e-mail: debrahill-howells@monmouthshire.gov.uk Additional documents: 11a. Cemeteries - Future Generations Evaluation Form , item 11. PDF 228 KB Decision: That the Council withdraws its burial charges for single depth graves for children up to and including the age of 17. In the event that the family request a triple or double depth grave the cost will be apportioned as outlined in Appendix 1. Families will still need to acquire an Exclusive Right to Burial in the event that they wish to display a headstone. The Costs for exhumations will be increased to £250 for cremated remains. Full coffins will be charged on an individual basis to be determined by the actual costs incurred, with a minimum fee of £500. Where a coffin to be buried is in excess of 28 inches wide a double plot will need to be purchased. Exclusive Right to Burial fees increased to £450 for a new issue. Where a transfer is proposed a Statutory Declaration will need to be completed by those requesting the transfer and a fee of £400 paid. This process will need to be completed prior to the burial taking place. That the amended charges are agreed as outlined in Appendix 1
12.	SECTION 106 FUNDING - BUS ROUTES 3 AND X4 PDF 291 KB COUNTY COUNCILLOR: S B Jones AUTHOR Christian Schmidt Transport Planning & Policy Officer CONTACT DETAILS: Tel: 01633 644727 / 07471 479238 E-mail: christianschmidt@monmouthshire.gov.uk Additional documents: 12a. Cae Maldon bus - future generations form v1-0 , item 12. PDF 229 KB Decision: That the £56,000 Section 106 funding is approved for release to support the route 3 service by 31 March 2026 at the latest. It is expected that approximately £7,000 of the funding will be used in 2016/17 as additional costs have been incurred on contracted route 3 due to additional mileage being run caused by a detour because of A465 roadworks. The remainder is likely to be used over the next 3-4 years.