Agenda and minutes

Democratic Services Committee - Monday, 9th October, 2023 2.00 pm

Venue: Council Chamber - Council Chamber

Contact: Democratic Services 


No. Item


Apologies for Absence


None received.


We noted the following Member substitutions for the meeting:

·        County Councillor Jill Bond for County Councillor Laura Wright

·        County Councillor Alistair Neill for County Councillor Tomos Dafydd Davies


Declarations of Interest




To confirm the minutes of the previous meeting pdf icon PDF 39 KB


The minutes of the meeting held on 12th June 2023 were approved.


You Decide Project


The Local Democracy Manager informed Members that Officers who were going to present the item could not attend the meeting due to illness and the Chair agreed to invite the Officers to the next meeting.


Changes to the format of minutes pdf icon PDF 136 KB


The Local Democracy Manager introduced the item which asked Members to consider the changes to the format of the minutes for committees and bring them in line with a similar format introduced for full Council.


The Committee agreed to approve the changes to the format of minutes and provide consistency across all committees.


In doing so, Members agreed that the Committee would review the format in 12 months’ time to ensure that the new format is effective and accessible for councillors as well as members of the public. We also noted the opportunity for Scrutiny Chairs to feedback their views into the review.


Members Teams Channel & Chatbot pdf icon PDF 132 KB


The Local Democracy Manager provided Members with an update on the Members Teams channel and chatbot since the previous update.


Members noted the changes made to the Members Teams channel and Chatbot.


It was agreed that a link to the Members Teams channel will be rolled out to all County Councillors along with details on how to access and use it from the Local Democracy Manager. A progress report will be brought to the next meeting. 


Key Site Visit - Verbal


The Local Democracy Manager provided a verbal update about arranging a tour of the County and key sites for Members.


Members agreed that the tour should be split over several dates to accommodate key sites throughout the County. It was agreed that the Local Democracy Manager would liaise with the Chair to identify possible sites and dates for the tour.


Date of next meeting - 22 January 2024




The Chair invited Members to put forward any items for consideration at the next meeting.


The Chair suggested including the List of Complaints and Compliments for Members to note at the next meeting.