Agenda and draft minutes

No declarations of interest were made.

Governance and Audit Committee Public Open Forum Guidance

Our Governance and Audit Committee meetings are live streamed and a link to the live stream will be available on the meeting page of the Monmouthshire County Council website

If you would like to share your thoughts on any matters being discussed by Governance and Audit Committee, you may attend the meeting in person (or join remotely via Microsoft Teams), or submit written representations (via Microsoft Word, maximum of 500 words).

The deadline for submitting representations to the Council is 5pm three clear working days in advance of the meeting.  All representations received will be made available to the committee members prior to the meeting.

The amount of time afforded to each member of the public to speak is at the Committee Chair’s discretion.  We ask that contributions are no longer than 4 minutes.

If you would like to attend one of our meetings to speak under the Public Open Forum at the meeting, you will need to give three working days’ notice by contacting GACRegistertoSpeak@monmouthshire.gov

If you would like to suggest future topics for consideration by Governance and Audit Committee, please do so by emailing GACRegistertoSpeak@monmouthshire.gov.uk

No members of the public were in attendance.

The action list from the previous meeting was noted.

https://www.youtube.com/live/HExeLjFncuk?si=TEukirQArOiqPK8i&t=62

The Performance and Data Insights Manager presented a report outlining an overview of the arrangements and the effectiveness of the corporate risk control policies aligned with the strategic risk management policy.     Following this, Committee Members were invited to comment and ask questions:

https://www.youtube.com/live/HExeLjFncuk?si=aK0kMyJdtLXGG45h&t=126

We resolved that:

(i)            there was a need to gain a better understanding of Emergency Planning and Corporate Insurances.  Officers would update the Work Programme for Committee Members to receive a briefing session on these matters in due course.

(ii)          Officers would investigate whether a joint meeting between Governance and Audit Committee and the Performance and Overview Scrutiny Committee would be required regarding an update on Emergency Planning Procedures.

(iii)         Officers would incorporate the action updates identified in the report in the six-monthly update on the risk framework.

The Acting Chief Internal Audit Officer presented the Internal Audit Progress Report for Quarter 1 (2024/25).  Following this, Committee Members were invited to comment and ask questions:

https://www.youtube.com/live/HExeLjFncuk?si=xc7-0uqQyYhFuzFt&t=882

As recommended the Governance & Audit Committee reviewed the Internal Audit Progress Report for Quarter 1 (2024/25) and noted the audit opinions issued, as well as noting the progress made by the Section towards meeting the 2024/25 Operational Audit Plan and the Section’s performance indicators at the three month stage of the financial year which are currently ahead of the profiled target.

The Performance and Data Insight Manager presented the Draft Self-Assessment 2023/24 report. Following this, Committee Members were invited to comment and ask questions:

https://www.youtube.com/live/HExeLjFncuk?si=8Z_O5JWE0BqvBaKU&t=1702

As recommended the Governance & Audit Committee reviewed the Draft Self-Assessment 2023/24 report prior to it being considered by Council.  In doing so, the Committee was satisfied with the report and considered that it should be shared with staff and the public.

The Governance and Audit Committee Forward Work Plan was noted.

https://www.youtube.com/live/HExeLjFncuk?si=6ys3Aa4EBhoiP1jm&t=4061

The minutes of the previous meeting were confirmed as an accurate record.

https://www.youtube.com/live/HExeLjFncuk?si=OSv5raUpVtBdeDsm&t=4086

Thursday 17th October 2024 at 2.00pm.