Agenda and minutes

No declarations of interest were made.

Governance and Audit Committee Public Open Forum Guidance

Our Governance and Audit Committee meetings are live streamed and a link to the live stream will be available on the meeting page of the Monmouthshire County Council website

If you would like to share your thoughts on any matters being discussed by Governance and Audit Committee, you may attend the meeting in person (or join remotely via Microsoft Teams), or submit written representations (via Microsoft Word, maximum of 500 words).

The deadline for submitting representations to the Council is 5pm three clear working days in advance of the meeting.  All representations received will be made available to the committee members prior to the meeting.

The amount of time afforded to each member of the public to speak is at the Committee Chair’s discretion.  We ask that contributions are no longer than 4 minutes.

If you would like to attend one of our meetings to speak under the Public Open Forum at the meeting, you will need to give three working days’ notice by contacting GACRegistertoSpeak@monmouthshire.gov

If you would like to suggest future topics for consideration by Governance and Audit Committee, please do so by emailing GACRegistertoSpeak@monmouthshire.gov.uk

No members of the public were in attendance.

The action list from the previous meeting was noted.

https://www.youtube.com/live/ujpU5nZXJIc?si=fE8g9hDsT9q1D0Pq&t=69

1. Update on the 3 ISA260 recommendations: OPEN

The Head of Finance presented the Quarter 1 Treasury Report 2024/25. Following this, Committee Members were invited to comment and ask questions:

https://www.youtube.com/live/ujpU5nZXJIc?si=jvd9Ie_0-ebgYMuF&t=318

As recommended the Governance & Audit Committee reviewed the treasury management activities and the performance achieved in the first quarter of 2024/25 as part of its delegated responsibility to provide scrutiny of treasury policy, strategy and activity on behalf of Council.

The Head of Finance presented the Draft Statement of Accounts 2023/24 – Charitable Trust Funds.  Following presentation of the report, questions were invited from Committee Members:

https://www.youtube.com/live/ujpU5nZXJIc?si=SIDzMqeM69GaExDN&t=898

As per the report recommendations, the Governance & Audit Committee reviewed the 2023/24 draft Statement of Accounts for the above bodies and had the opportunity to provide comments or proposed amendments which will be considered alongside the external audit process and prior to publication of final accounts.

The Head of Finance presented the draft Monmouthshire County Council Statement of Accounts 2023/24 and sought feedback and comments from the Committee. 

https://www.youtube.com/live/ujpU5nZXJIc?si=kucQj7JIEqTLG4wq&t=1276

As in the report recommendations, the Governance & Audit Committee:

1.     Reviewed the 2023/24 draft Statement of Accounts and highlighted any queries and comments; and

2.     Noted that following the completion of the external audit process, the audited Statement of Accounts for 2023/24, alongside the outcome of the external audit process, will be presented to this Committee.

The Governance and Audit Committee Forward Work Plan was noted.

https://www.youtube.com/live/ujpU5nZXJIc?si=H4NrGlQkU4HlLZMU&t=3255

The minutes of the previous meeting were confirmed as an accurate record.

https://www.youtube.com/live/ujpU5nZXJIc?si=7SCGFNSJA1UpPWwt&t=3280

5th September 2024.