Agenda and decisions

Divisions/Wards affected: Abergavenny

Purpose: To seek member approval to utilise Section 106 off-site balances from the development at The Knoll, Abergavenny and to include this funding in the capital budget for 2018/19.

Author: Mike Moran, Community Infrastructure Coordinator

Contact Details mikemoran@monmouthshire.gov.uk

That a capital budget of £26,082 be created in 2018/19 to part fund the following projects and that this is funded from a corresponding contribution from the Section 106 balances held by the County Council in respect of the development at The Knoll, Abergavenny (Finance Code N583).

That grants in the amounts shown be allocated to the following projects:

1. Friends of Bailey Park £3,300

2. Friends of Linda Vista Gardens £1,590

3. Abergavenny Community Trust £2,140

4. Synergy Choir £3,300

5. Off Road Cycling Feasibility Study £5,000

6. Castle Meadows and Linda Vista Improvements (balance) £10,752

Total 26,082

Division/Wards Affected: Trellech United

Purpose: The purpose of this report is to declare surplus to requirements circa 36 acres of agricultural land and seek consent for its disposal

Author: Gareth King MRICS - Principal Estates Surveyor

Contact Details: garethking@monmouthshire.gov.uk

That the asset known as Trellech 2/3/8, encompassing circa 36 acres of land between Llanishen and Trellech be declared surplus following the land being handed back the Council earlier this year.

That consent be given for the land to be disposed of on the open market by the Council’s Estates Team.

That consent is given for the Estates Manager, in consultation with the Cabinet Member for Resources, to agree the method of disposal and any other related matters in relation to this disposal.

That the budgets set out below are made available to fund the necessary costs of the disposal of the land.

Division/Wards Affected: All

Purpose: To propose changes in the Enterprise Directorate within Tourism, Leisure, Culture and Youth Services to the staffing structure at Caldicot Castle, Chepstow Tourist Information Centre, Shirehall and Tintern Old Station.

Author: Ian Saunders, Head of Tourism, Leisure, Culture and Youth Services

Richard Simpkins, Business Manager Tourism, Leisure, Culture and Youth Services

Marie Bartlett, Finance Manager

Contact Details: iansunders@monmouthshire.gov.uk; richardsimpkins@monmouthshire.gov.uk; mariebartlett@monmouthshire.gov.uk

To approve the changes to the staffing structure as outlined in the body of the report to that shown in Appendix 1.

To approve that any redundancy and early pension costs will be met by the

Corporate Redundancy budget.

Division/Wards Affected: All

Purpose: This report seeks approval to exempt all care leavers up to the age of 25 from paying council tax. 

Author: Ruth Donovan, Assistant Head of Finance: Revenues, Systems and Exchequer

Contact Details: ruthdonovan@monmouthshire.gov.uk

To award 100% discretionary council tax relief to all care leavers aged between 18 to 25 who are residing in the County.

To adopt the proposed relief scheme noted in 4.4.2.

Division/Wards Affected: All

Purpose: This report outlines the issues surrounding school meal debt management within primary schools. A report on the matter was considered at the Children and Young People Select Committee on the 17^th May 2018 and feedback from the meeting is provided in this report.

This report seeks a Cabinet decision on how primary sector school meal debt should be managed and accounted for in the new academic year.

Author: Roger Hoggins, Head of Operations

Contact Details: rogerhoggins@monmouthshire.gov.uk

That debt associated with the provision to primary sector children of school meals and before school clubs be managed using the following policy and procedure:

1.    That no action be taken to recover debt until the value of the debt has exceeded £10.

2.    That the person responsible for paying for the service (likely the parent or guardian) receive written advice of the debt on 3 occasions over a period of 3 weeks from the school.

3.    In the event of the debt remaining outstanding that the person responsible for paying for the service be invited to a meeting with the school to discuss why the debt exists.

4.    Schools to provide evidence of debt being chased and all actions taken to collect the debt, including letters to parents and welfare meetings.

5.    Any payment plans must be agreed with the Local Authority and any deviation from this payment plan may result the service being withdrawn if agreed with the Chief Officer for Education and Head of Operations.

6.    Once the debt is escalated to the Local Authority, evidence of trying to recover that debt must be provided by the school.  If the evidence is robust and the Local Authority is subsequentially unable to recover the debt, the cost of this will be picked up by the Local Authority.

7.    If schools cannot provide that evidence, or it is not robust, any subsequent write off will be a cost to the school budget.

8.    A review of the procedure and level of debt is brought to Cabinet in six months time.

That all other debt be accounted for through the individual school budgets (e.g. school trips)

Division/Wards Affected: All

Purpose: This report seeks to provide Cabinet with an update on the statutory consultation exercise undertaken in relation to the proposed new delivery model of services for pupils with Additional Learning Needs and Inclusion services across Monmouthshire.

This report also seeks permission from Cabinet to amend the consultation timeline, allowing for an opportunity for further reflection on the feedback received during the consultation process and consider how this may impact on the proposed delivery model going forward.

Author: Will McLean

Contact Details: willmclean@monmouthshire.gov.uk

To approve the amended timeline associated with this statutory consultation process, which proposes that Cabinet take their final decision on 5^thDecember 2018 rather than 7^th November 2018 as originally proposed.

Division/Wards Affected: All

Purpose: To present the draft Monmouthshire NEET Reduction Strategy for approval following scrutiny at CYP Select Committee 28th June 2018

Author: Hannah Jones, MCC Youth Enterprise Manager

Contact Details: hannahjones@monmouthshire.gov.uk

That Cabinet approves the final draft version of the Monmouthshire NEET

Reduction Strategy

Division/Wards Affected: All

Purpose: The purpose of this report is to make recommendations to Cabinet on the Schedule of Applications for the Welsh Church Fund Working Group meeting 2 of the 2018/19 financial year held on the 21st June 2018.

Author: David Jarrett – Senior Accountant – Central Finance Business Support

Contact Details: davejarrett@monmouthshire.gov.uk

That the following grants be awarded as per the schedule of applications.