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Agenda and decisions

Venue: Conference Room - Usk, NP15 1AD. View directions

Contact: Democratic Services 

Note: This meeting is available to watch online on the following link: https://join-emea.broadcast.skype.com/monmouthshire.gov.uk/dcd90c240fb74caea49ba34182655573 

Items
No. Item

1.

Apologies for Absence

2.

Declarations of Interest

3.

To consider the following reports (Copies attached):

3a

EDUCATION ACHIEVEMENT SERVICE (EAS) BUSINESS PLAN (2018-2020) and LOCAL AUTHORITY ANNEX 018-2019 pdf icon PDF 203 KB

Division/Wards Affected: All

 

Purpose: This report presents the South East Wales Education Achievement Service (EAS) Business Plan 2018-2021. The plan sets out the priorities, programmes and outcomes to be achieved by the EAS on behalf of the South East Wales Consortium. The report also focuses upon the expected outcomes in Monmouthshire, these are contained in the Local Authority (LA) Annex.

 

Author: Debbie Harteveld (Managing Director EAS)

 

Contact Details: Debbie.harteveld@sewaleseas.org.uk

Decision:

That Cabinet endorse the EAS Business Plan and the LA Annex.

3b

BUILDING MAINTENANCE FUNDING FOR NEW SCHOOLS pdf icon PDF 391 KB

Division/Wards Affected: All

 

Purpose: This report proposes a change in the funding of building maintenance for new schools through an amendment to the funding formula.

 

Author: Nikki Wellington

 

Contact Details: nicolawellington@monmouthshire.gov.uk

 

Additional documents:

Decision:

To approve the changes to the funding formula for schools set out in 3.3.

 

To note that if this is agreed this will only be implemented once there is a need to borrowto fund the Future Schools Capital build. This will be on a pro  rata basis over the financial year.

3c

CONSULTATION PAPER FOR INCLUSION REVIEW. pdf icon PDF 245 KB

Division/Wards Affected: All

 

Purpose: This report proposes to seek approval to consult on the proposed changes for Inclusion across Monmouthshire.

 

Author: Will McLean – Chief Officer, Children and Young People

 

Contact Details: willmclean@monmouthshire.gov.uk

Additional documents:

Decision:

To approve the consultation document for the proposed Inclusion Provision across Monmouthshire, to allow full consultation with partners on the proposed changes.

 

That the Cabinet Member for Education, and the Chief Officer for Children and Young People agrees the final consultation document including minor amendments which do not materially change the proposal.

 

3d

REPLACEMENT DOCUMENT MANAGEMENT SYSTEM FOR REVENUES pdf icon PDF 242 KB

Wards/Divisions Affected: All

 

Purpose: This report seeks approval to replace the Revenue Team’s document management system and requests an up front capital investment from the ICT Reserve.  The business case to support this investment is set out within this report.

 

Author: Ruth Donovan - Assistant Head of Finance: Revenues, Systems & Exchequer

 

Contact Details:ruthdonovan@monmouthshire.gov.uk

Additional documents:

Decision:

To agree to replace the Revenue Team’s document management system, as evidenced in this report and the accompanying business case.

 

To jointly contract with the Shared Benefits Service for Northgate Public Services to provide a document management system Information @ Work.

 

To agree to release one off reserve funds of £54,000 from the ICT Reserve to pay for the required initial upfront capital investment.

3e

WHOLE AUTHORITY STRATEGIC RISK ASSESSMENT pdf icon PDF 700 KB

Division/Wards Affected: All

 

Purpose: To provide Cabinet with an overview of the current strategic risks facing the authority.

 

To seek Cabinet approval of the whole authority risk assessment.

 

Author: Richard Jones, Policy and Performance Officer

 

Contact Details: richardjones@monmouthshire.gov.uk

Additional documents:

Decision:

That Cabinet members approve the risk assessment shown at appendix 1 as a realistic and evidenced appraisal of the strategic risks facing the authority over the next three years.

3f

2018/19 EDUCATION AND WELSH CHURCH TRUST FUNDS INVESTMENT AND FUND STRATEGIES pdf icon PDF 753 KB

Division/Wards Affected: All

 

Purpose: The purpose of this report is to present to Cabinet for approval the 2018/19 Investment and Fund strategy for Trust Funds for which the Authority acts as sole or custodian trustee for adoption and to approve the 2018/19 grant allocation to Local Authority beneficiaries of the Welsh Church Fund.

 

Author: Peter Davies - Head of Resources

 

Contact Details: peterdavies@monmouthshire.gov.uk

 

Decision:

That the proposed Investment and Fund Strategy for 2018/19 for the Monmouthshire Farm School Endowment Trust Fund be approved.

 

That the proposed Investment and Fund Strategy for 2018/19 for the Welsh Church Fund be approved.

 

To delegate responsibility for the execution and administration of treasury management decisions to the Head of Finance (S151 officer) who will act in accordance with the Investment and Funds Strategy (appendix 2).

 

To approve the 2018/19 grant allocation to Local Authority beneficiaries to the Monmouthshire Welsh Church Act Fund of £200,000 to be distributed in accordance with population shares as per the 2010 Census.

 

To endorse the principle that 2018-19 grant allocation in respect of Monmouthshire Farms trust fund accord closely with the previous year’s investment return at the end of March 2017, to avoid eroding the overall fund. Total investment returns were £24,816 as per the final audited 2016-17 accounts.

 

To endorse the Welsh Church Fund Principles, Policy Considerations and Grant Allocation Criteria for 2018-19 (Appendix 6) as considered and approved by the Welsh Church Fund Committee on the 18th January 2018.