Agenda and decisions

Cabinet - Wednesday, 7th June, 2017 2.00 pm

Venue: Council Chamber - Council Chamber

Contact: Democratic Services

Items
No.	Item
4a	Welsh Language Monitoring Report 2016/17 PDF 77 KB View the background to item 4a View the decision for item 4a Divisions/Wards Affected: All Purpose: To ask Cabinet to note the contents of the attached Welsh Language Monitoring Report 2016 – 2017 that has been produced in line with the requirements of the Welsh Language (Wales) Measure 2011. The Monitoring report details our compliance with the specific areas that the Welsh Language Commissioner has specified. Author: Alan Burkitt, Policy Officer Equalities and Welsh Language Contact Details: alanburkitt@monmouthshire.gov.uk Additional documents: MCC WL_Ann Mon Rep WLB 201617 ENG , item 4a PDF 328 KB 1a. MCC WL STANDARDS FINAL ENG 09082016 , item 4a PDF 300 KB Decision: That Cabinet to note the contents of the attached Welsh Language Monitoring Report 2016 – 2017 that has been produced in line with the requirements of the Welsh Language (Wales) Measure 2011. The Monitoring report details our compliance with the specific areas that the Welsh Language Commissioner has specified.
4b	Corporate Safeguarding Policy PDF 93 KB View the background to item 4b View the decision for item 4b Division/Wards Affected: All Purpose: To inform Members of the introduction of the new Corporate Safeguarding Policy. Author: Claire Marchant - Chief Officer, Social Care and Health Contact Details: Clairemarchant@monmouthshire.gov.uk Additional documents: 2Fa. safeguarding policy 20170526 , item 4b PDF 1 MB 2Fb. 170519 Future Generations Safeguarding Policy , item 4b PDF 246 KB Decision: That Cabinet agree and adopt the Corporate Safeguarding Policy.
4c	Children and Young People Directorate Re-structure PDF 478 KB View the background to item 4c View the decision for item 4c Division/Wards Affected: All Purpose: To propose changes to the structure of the CYP directorate. Author: Nikki Wellington - Finance Manager, Children and Young People Directorate Sharon Randall-Smith - Head of Attainment and Standards, Children and Young People Directorate. Contact Details: Nicolawellington@monmouthshire.gov.uk; SharonRandall-Smith@monmouthshire.gov.uk Additional documents: 3a. Cabinet Paper 15-05-17 Future Generations Template , item 4c PDF 229 KB Decision: That Cabinet agree the changes set out in the body of the report. That any redundancy and early pension costs that cannot be borne by the directorate are met from the redundancy and pension reserve.
4d	Whistleblowing Policy PDF 223 KB View the background to item 4d View the decision for item 4d Division/Wards Affected: All Purpose: The purpose of this report is to provide a revised Whistleblowing Policy, which is applicable to all employees including those based in schools. This revised policy will replace the current Whistleblowing policy. Author: Sally Thomas, HR Contact Details: sallythomas@monmouthshire.gov.uk Additional documents: 4a. POLICY Whistleblowing policy - final draft 2016 , item 4d PDF 314 KB 4b. EQIA Whistleblowing Policy 2016 , item 4d PDF 336 KB Decision: That the revised Whistleblowing Policy be accepted and circulated to all staff and commended to governing bodies for adoption as soon as possible.
4e	Attendance Management Policy PDF 214 KB View the background to item 4e View the decision for item 4e Division/Wards Affected: All Purpose: The purpose of this report is to provide a revised Attendance Management Policy, which is applicable to all employees including those based in schools. This revised policy will replace the current Attendance Management policies for corporate staff and those staff employed in schools. Author: Sally Thomas, HR Contact Details: sallythomas@monmouthshire.gov.uk Additional documents: 5a. POLICY Attendance Management 2017 , item 4e PDF 558 KB 5b. EQIA Attendance Management Policy 2017 , item 4e PDF 481 KB Decision: That the revised Attendance Management Policy be accepted and circulated to all staff and commended to governing bodies for adoption as soon as possible.
4f	Transport grant and Section 106 Schemes View the background to item 4f View the decision for item 4f Division/Wards Affected: All Purpose: To seek member approval for highway and transportation schemes as part of Welsh Government transport grants and Section 106 agreements associated with new developments throughout Monmouthshire as shown in appendix A and B. Author: Paul Keeble - Group Engineer (Highway & Flood Management) Contact Details: paulkeeble@monmouthshire.gov.uk Additional documents: 20170511 cabinet report HIGHWAY GRANT AND S106 BUDGETS revB , item 4f PDF 411 KB Decision: · That the projects listed below and detailed in Appendix A be approved and that the respective revenue and capital budgets be created in 2017/18 to carry out these projects, and that these are funded by contributions from the respective grant claims. · That budgets be created in 2017/18 for the balances held by the County Council for the respective highway contributions from agreements set out under Section 106 of the Town & County Planning Act 1990, as listed below and detailed in Appendix B.
4g	Revenue and Capital Monitoring 2016/17 Outturn Forecast Statement PDF 805 KB View the background to item 4g View the decision for item 4g Division/Wards Affected: All Purpose: The purpose of this report is to provide Members with information on the revenue outturn position of the Authority at the end of reporting period 4, which represents the financial outturn position for the 2016/17 financial year. This report will also be considered by Select Committees as part of their responsibility to: • Assess whether effective budget monitoring is taking place. • Monitor the extent to which budgets are spent in accordance with agreed budget and policy framework. • Challenge the reasonableness of projected over or underspends. • Monitor the achievement of predicted efficiency gains or progress in relation to savings proposals. Author: Mark Howcroft – Assistant Head of Finance; Dave Jarrett – Senior Accountant Business Support Contact Details: markhowcroft@monmouthshire.gov.uk Decision: That Cabinet consider a net revenue outturn unspend of £884,000, an improvement of £805,000 on quarter 3 outturn predictions. That Cabinet consider a capital outturn spend of £40.03m against a revised budget of £40.98million, after proposed slippage of £17.5 million, resulting in a net underspend of £951k. That Cabinet consider and approve the £17.5m capital slippage recommended (detailed in appendix 2), paying attention to those schemes described in para 3.3.6 where slippage has been requested by the service manager but is not being recommended to slip (£198k). That Cabinet considers the use of reserves proposed in para 3.4.1, That Cabinet supports the apportionment of general underspend in supplementing reserve levels as described in para 3.4.3 below, i.e.: Priority Investment Fund £570k Redundancy & Pension Reserve £114k IT Transformation Reserve £100k Capital Receipts Generation Reserve £100k Total £884k That Cabinet note that the low level of earmarked reserves will severely reduce the flexibility the Council has in meeting the challenges of scare resources going forward. That Cabinet note the significant reduction in the overall school balance at the end of 2016/17 and supports the continuing work with schools to ensure that the Council’s Fairer Funding scheme requirements are met, and that the overall schools balance remains positive in 2017/18.
4h	Anti-Fraud, Bribery and Corruption Policy Statement - Revised and Updated PDF 273 KB View the background to item 4h View the decision for item 4h Division/Wards Affected: All Purpose: To receive, consider and approve the Council’s updated and revised Anti Fraud, Bribery and Corruption Policy Statement. Author: Andrew Wathan - Chief Internal Auditor, Finance Contact Details: andrewwathan@monmouthshire.gov.uk Additional documents: 8a. EQIA anti fraud bribery corruption Policy 2017 , item 4h PDF 404 KB Decision: To approve the revised Anti-Fraud, Bribery and Corruption Policy Statement.
4i	Welsh Church Fund Working Group PDF 81 KB View the background to item 4i View the decision for item 4i Division/Wards Affected: All Purpose: The purpose of this report is to make recommendations to Cabinet on the Schedule of Applications for the Welsh Church Fund Working Group meeting 5 of the 2016/17 financial year held on the 20^th March 2017. Author: David Jarrett – Senior Accountant, Central Finance Business Support Contact Details: davejarrett@monmouthshire.gov.uk Additional documents: 9a. Appendix 2 WCF Working Group Meeting 5 , item 4i PDF 18 KB 9b. The Welsh Church Fund Working Group Meeting 5 EQIA , item 4i PDF 220 KB Decision: That the following grants be awarded as per the schedule of applications.