Agenda and minutes

Venue: Council Chamber - Council Chamber

Contact: Democratic Services 

No. Item


Declarations of interest


County Councillor M. Powell declared a non-prejudicial interest in relation to item 5d as a governor of King Henry VIII Comprehensive School.



Public questions


The Chair welcomed Pete and Julie Wilson of the Magor Action Group On Rail who were in attendance in support of the motion raised by County Councillor F. Taylor.


Mr. Wilson provided some background information on Magor and Undy village stations.  He explained that there is now a population of over 6000, predicted to rise 10,000 over the next five to ten years with the development and planning of new houses.  A large proportion of those people are commuters to Cardiff or Bristol.  He explained that the proposed station is no more than a 15 minute walk from both villages.  The lack of parking facilities means it will be a walk way station, which could serve as a blueprint for future station developments.  The concept falls into a plan to encourage active and alternative travel.  It ticks all the boxes in line with current Welsh Government concerns over both climate emergency and the need for active travel.  Situated on the B4245, Magor with Undy has a high volume of traffic passing through, many are commuters and users of Severn Tunnel Junction, and it is believed that the proposed station will greatly reduce the number of vehicles travelling to Severn Tunnel Junction.


Members were urged to support the motion proposed by Councillor Taylor.




Chairman's announcement and receipt of petitions pdf icon PDF 53 KB


We noted the Chairman’s announcement.


There were no petitions presented.


The Cabinet Member for Children and Young People read a statement relating to the Wales Education Building Awards at which Monmouth Comprehensive School had been nominated in four categories and won the prestigious award of Project of the Year Award.  This follows the winning of the Digital Innovation Award at the Constructing Excellence in Wales awards.  Officers were thanked for their work in delivering this fantastic facility, along with our partners in Welsh Government, BDP, Interserve, and students and staff at the school.  Members were encouraged to attend the official gala opening of the school the following day.




Notices of motion:


From County Councillor P. Fox

The recent decision by the First Minister and the Wales Government to disregard the recommendations of the Independent Inquiry into the proposed M4 relief road is deeply regrettable to this Council. This has delivered a devastating blow to businesses and residents within South East Wales and will massively restrict the economic opportunities of the region. Whilst many media headlines in the immediate aftermath of the decision have focussed on Newport, the implications for the south of our county are as acute. This Council accepts that the decision has now been made and cannot be undone so we have to move forward.


This Council now calls on the Welsh Government and Transport for Wales to demonstrate commitment and support for other solutions to relieve congestion and infrastructure overload in South Monmouthshire. We call on both agencies to do whatever is necessary to:


1.    Improve transport infrastructure in and around Chepstow with pace and urgency. Financing and completing the second stage of a WelTag study this calendar year is necessary now;


2.    Commission a South Wales Metro Stage 3 study to cover the area east of Newport which to date has been neglected. We seek commitment to similar levels of service to those being implemented on valley lines for the mainline running through our county starting with a significant uplift in service frequency for Chepstow rail and an evaluation of a business case for direct connection to Bristol;


3.    Explicitly support the ongoing development work for a walkway station at Magor, joining with this Council in match-funding our contribution to a GRIP3 study this summer.


4.    Prioritise work necessary to upgrade Severn Tunnel Junction to a full Parkway station with improved service frequency and facilities.


5.    Over and above 1-4 above, that proposals for all sustainable transport improvements put forward by the Future Generations Commissioner as part of her evidence to the Independent Inquiry within the county are urgently evaluated and where proven are implemented.


6.    Ensure that this Council has early and ongoing engagement with the Independent Commission that has now been established by the First Minister to advance 1-5 above.


Furthermore that Council asks the Leader to write to the First Minister expressing this Council’s view and requesting an urgent meeting to discuss these important issues.



County Councillor R. Greenland seconded the motion.


Debate ensued.


Many Members echoed the sentiments of the Leader, expressing disappointment with the decision to disregard the proposed M4 relief road.  Concerns were highlighted around the problems for commuters and businesses due to ever increasing congestion. 


Further information was sought regarding expansion around the Chepstow area.


There was also support for the decision to not develop the relief road, particularly given current concerns around the climate emergency.  Also it was stated that we should get ‘our own house in order’ before we approach WG for infrastructure improvements.


It was felt important to encourage active travel and develop the infrastructure already in place.


Reference was made to item 6 of the motion regarding the new independent commission and Welsh Government were urged to recognise the problems in Monmouthshire and to extend a seat on the commission for Monmouthshire County Council.


Councillor J. Watkins referred to a motion she raised at the December 2018 meeting of Council, which was unanimously supported, that Council write to WG asking why our rail service was so badly disrupted.  She added that she was not aware of a WG response to that letter.  She also added her support to the Grip 3 study for Magor Station.


Frustrations were noted regarding the limitations to public transport.


The Cabinet Member for Infrastructure and Neighbourhood Services felt that MCC have a strong case to apply for a grant under the Active Travel Act, and hopes to be successful in our application which will go forward next year.


It was felt important to encourage Forest of Dean, Gloucester, England Highways, Wales Highways and Monmouthshire County Council to work together to resolve issues in the Chepstow area from Lydney. 


Upon being put to the vote Council unanimously resolved to agree the motion.





From County Councillor F. Taylor

That this Council continue to provide exemplar support the unique case for Magor Walkway station as an exemplar in active travel and building community resilience in the face of climate change.


We ask this Council call to on Welsh Government to confirm their unequivocal support for Magor Station by match funding Monmouthshire County Council’s commitment to complete GRIP 3. Additionally, on completion of GRIP 3, we request that Welsh Government support Magor Station to progress their case to the DfT’s New Station Fund.


Finally, that this Council request that following the decision to scrap building a New M4, Welsh Government acknowledge Magor Station as a key part of a suite of measures to support modal shift and reduce carbon emissions in South East Wales.



In presenting the motion Councillor F. Taylor paid tribute to the MAGOR Group, two of whom are currently meeting with the Department for Transport in London.


Councillor Batrouni seconded the motion.


Comments were made regarding the professionalism and the amount of work the MAGOR Group have carried out to put this scheme forward, and it was expressed they deserve full support of Council and the highest commendation.


Upon being put to the Council unanimously resolved to agree the motion.








From County Councillor A. Easson

Constituents in in my Ward, and no doubt other Wards, who travel along the B4245 to and from Caldicot to Magor have for several years expressed concern about the safety of this road .There have been several accidents over that time, some very serious. Many attempts have been made by Local Members to address the issue through the Severnside Area Committee. This road has over 13,000 recorded travel movements every day, and has become even more dangerous as heavy goods vehicles have become much larger.


No progress has been made over that time because of the uncertainty of a decision about the long standing matter of the M4 relief road proposals. Now that the Welsh Government has decided that the relief road will not go ahead concerns about the B4245 can now be addressed without the M4 clouding the issue.


I move therefore that our Highways Department brings forward plans and an implementation programme to address the safety of pedestrians, cyclists and motorists, and any other road users, along this busy stretch of highway between Magor and Caldicot.


The motion was seconded by Councillor Batrouni.


The Cabinet Member thanked Councillor Easson for the motion and expressed her support.  She added that following concerns raised by users of the B4245 at Severnside Area Committee, Highways made a commitment to undertake a review of the route.  The results of the road safety audit was reported back to the committee and did not identify the B4245 as a high risk road.  However, now that the decision has been made not to build a new M4 motorway the next stage of the report can proceed and will involve a detailed traffic review.  The findings will be reported back to Severnside Area Committee for further consideration.


Upon being put to the vote Council resolved the motion was carried.


From County Councillor D. Batrouni

That this council notes with disappointment the growing evidence that the Conservative party is fundamentally undermining the life chances of our poorest and most troubled pupils in Monmouthshire, making any notion of this council advancing social justice for these children a pure fantasy


Councillor Thomas seconded the motion, and expressed his full support.  He believed Monmouthshire to be a County of two halves, with a very affluent sector but also areas where people are struggling to survive. It was thought that many families are being failed by the Authority.


Concerns were aired around the amount of deficits in schools.


The lack of access to social housing was thought to be a major factor in child poverty, and the data provided indicates that the Authority is failing on its aspirations.


There was objection to the comments supporting the motion and it was stated that our school children receive every help and assistance, mentally and practically, whatever their circumstance.


Councillor Groucutt, referred to an Adults Select report on the impact of the roll-out of Universal Credit in Monmouthshire which highlighted the areas of child poverty in Monmouthshire.  He asked how, given that nearly a third of children are living in households in poverty, where we see the regular use of foodbanks, can Council conclude anything other than we are failing our children?


The Cabinet Member for Social Justice understood and recognised the challenges and took the opportunity to highlight work in place.  She reaffirmed the commitment to providing equal opportunities for all.   We were advised of initiatives in place across the County.


Suggestion was made that the Labour Group challenge the Welsh Government settlement figure.


It was confirmed that breakfast clubs are offered within the WG guidelines.  There is a small charge for the childcare element.  This is free to those entitled to free school meals.


The results of a recorded vote were:


For:                  9

Against:           22

Abstain:           2


Therefore the motion was defeated.








Members' Questions:


From County Councillor M. Groucutt to County Councillor R. Greenland

I am pleased to note that significant extra funding will be available to support the Gwent Green Grid Partnership and wish to congratulate MCC as lead partner.I also note that in guidance published in ‘Planning Policy Wales, vol 10’ (Dec 2018) the Welsh Government confirms that local authorities can designate land as a Green Wedge in Local Development Plans. The aim is to protect valuable green sites from inappropriate development not in accord with proposals established in the Plan. 


Against this background would the cabinet member responsible for the environment confirm his support for the creation of Green Wedges where appropriate across Monmouthshire, noting that several are proposed for Abergavenny, and recognising that the authority has responsibilities to retain iconic views, promote the health and wellbeing of its people, and support access to beautiful recreational areas that would enhance the enjoyment of our countryside?



Councillor Greenland referred to the Gwent Green Grid Partnership being an important group who are bringing forward a strategic piece of work with NRW and other partners to find sustainable management of important natural resources within Wales.  It is not the intention of that body to replace the work of the LDP in identifying green wedges.  Instead it will be the work of the LDP to take account of what the group is saying.  We are very much focused on the need for these green wedges to come into our LDP, but we also have competing issues in terms of preparation of the LDP.  We will need to look at both the existing green wedges and decide if they are still appropriate, and consider other green wedges as we move forward.  It will be looked at as part of the whole LDP process and for Members to decide what is appropriate going forward.  It is important to remember the other important issues of providing housing land and industrial land for further jobs. 


As a supplementary Councillor Groucutt asked Councillor Greenland to confirm whether MCC has done any work with Brecon Beacons National Park Authority to identify, and put forward, any green wedge proposals for the Abergavenny area.  He also asked whether MCC has undertaken a landscape appraisal of the area towards the national park to enable the designation of green wedges around Abergavenny, and create that area for recreation. 


Councillor Greenland confirmed that as we move forward with the development of the LDP we will be consulting with a whole host of interested parties, particularly Brecon Beacon National Park Authority. 


From County Councillor A. Easson to County Councillor J. Pratt

Over 12 months ago a decision was made by Cabinet to discontinue proposals for street furniture levies. Would you clarify the use of Section 50 highways street works notices to impose a levy on incidental flower planters in Caldicot?



The Cabinet Member responded that Highways Department only charge non-profit making organisations an amount to cover the legal costs associated with processing a Section 50 license.  The major cost associated with the license process and inspection fees are absorbed within the Highways budget.  This arrangement is not offered to other contractors or organisations and is applied consistently across the authority.  Councillor Pratt has met with officers on this issue, and added that this is not to be confused with the issue of street furniture and A-boards. 


Councillor Pratt explained that up to now this cost has been met by Town Councils, and officers are looking at the Section 50 money and fees, and a report has been produced which will be presented shortly. 


Councillor Easson disputed that this had been paid for by the Town Council, and as a supplementary asked the Cabinet Member if she was aware that since 2001, 235 Section 50 licenses have been issued to utility works across the County, of which, only 2 were for permanent fixtures of floral attributes. He stated that group in question put on an event in Caldicot in 2018 and made over £2000 profit, of which over 2 thirds went back to the Authority.  He asked that this be resolved outside the Chamber, to benefit this particular group.


The Cabinet Member agreed to meet with Councillor Easson and Officers following the meeting.


From County Councillor B. Strong to County Councillor P. Jordan

The new Post Office was recently installed at The Hub in Usk and opened for business a couple of months ago. This service was delivered after lengthy negotiations between Monmouthshire County Council, Usk Town Council and Post Office Counters had taken place. Could Councillor Jordan update Council on the performance of the new Post Office thus far and indicate whether any interest has been shown by any other Town or Community Councils whose treasured Post Offices may be under threat of closure?



Councillor Jordan responded that the new post office desk opened 1st May 2019, and Monmouthshire is the first Council to run a local post office.  This is the latest development in the evolution of our community hubs, showing that combining services in a single building can help maintain locally accessible services.  The service mirrors the opening hours of the Hub which includes Saturday mornings.  We have appointed two part-time staff to run the service, and it would not be possible without the support of Usk Town Council who are co-funding the operating costs.

Thanks were expressed to Richard Drinkwater who has been running the service alongside his other responsibilities whilst training is undertaken. 


A number of other authorities have shown interest in the model and the service manager will be providing a presentation on our approach.  Staff have reported some positive non-financial benefits for other service in the Hub. For an example an increase in library membership. 


During the first month of trading there were 4559 counter transactions, an average of 38 for each hour the service was available.  Further information on financial performance will be reported later in the year. 


An official opening will take place on Thursday 27th June 2019. 


Urgent Question from Councillor R. John to Councillor R. Greenland


Would the Cabinet Member for Enterprise make a statement on the Welsh Government decision to overturn planning permission to secure the future of Troy House in the Mitchel Troy Ward?


Councillor Greenland explained that he was extremely surprised and disappointed by the decision of the Welsh Inspector, confirmed by the Welsh Minister, that the application for the development of Troy House should be overturned.  He explained that Troy House is a listed building which stands outside Monmouth in urgent need of repair and on the buildings at risk register.


The owner had been negotiating with the Council for 8 years to convert the building into apartments but size and costs meant another enabling development was needed to make it a commercial proposition.  Planning had been approved by the Planning Committee, but has since been turned down, meaning it remains a building at risk and to give it a long-term future would run into millions.  Unless there is a feasible opportunity for development adjacent to the building there is no commercial future, and upkeep will fall on this Council.  Welsh Government will need to come up with a solution that will enable us to move forward.


The Leader and Chief Executive are due to meet with the Minister and it is hoped this matter will be raised.  Any further information will be brought back to Council.


As a supplementary Councillor John added that the planning application was not without localised concern but mainly regarding access to the neighbouring farm rather than flood risk.  There is a desire locally to secure the future of Troy House.  He added concern that WG can overturn the local expertise of our Planning Committee.


To confirm the following minutes:


14th May 2019 pdf icon PDF 56 KB


The minutes of the meeting of full Council held on 14th May 2019 were confirmed and signed by the Chair.


16th May 2019 pdf icon PDF 127 KB


The minutes of the meeting of full Council held on 16th May 2019 were confirmed and signed by the Chair.  In doing so we noted that a minute silence had been held in respect of the passing of former Chairman Donald Spencer.


Also Councillor Greenland had given apologies for the meeting.